SANJIESAN LICENSING / Portfolio discussions
Discuss portfolio use before the project appears in a case study
A designer may want to show a collaboration after completing the agreed work. Public portfolio use is still a separate intended use with its own images, wording and timing. Business.gov.uk advises collaborators to agree how project IP may be used and shared. Begin with a narrow display proposal and ask the appropriate people to confirm it; participation alone should not be written as permission.
Choose the exact proposed examples
Identify the images and text you would like to show, including whether they depict a concept, a prototype or an actual released output. Remove unrelated confidential material from the proposed sharing copy. Do not assume a published product page makes every internal sketch available for public use. A small selection is easier to review than a request to show the entire project in whatever form may later be convenient.
Describe the claim and the presentation context
Write your actual role in plain language, avoiding claims that you created work supplied by others or delivered outcomes that were never measured. State where the case study would appear and whether source files, process images or partner names are included. Keep any intended publication date as a request until confirmed. These details help the reviewer assess the real proposal rather than an abstract promise to be careful.
Keep the reviewed display version distinct
After the relevant confirmation, retain the exact display copy and its accompanying wording. A later addition of an unreleased view or a new performance claim may need another question. Link the portfolio example back to the correct project reference so its concept status remains understandable. Where permission is not settled, keep the case study private rather than filling the gap with an assumption about customary industry practice.